Open Position:

Administrative Assistant for a Dynamic, Growing Company

We are seeking an energetic and supportive Administrative Assistant to join our fast-growing education team. This is a permanent position, offering a unique opportunity to support our managers and instructors  in their mission to create innovative training for certification programs tied to a sustainable future. The ideal candidate will have a solid background in roles requiring attention to detail, follow-up, organization, and prioritization. You will be a vital part of our team, ensuring smooth operations in a fast-paced, exciting environment.

A Bit About Us:

Hathmore Technologies, LLC was founded in 1979 to provide energy analysis services for residential and commercial clients. Hathmore has become a recognized leader in the energy efficiency, renewable energy, and environmental industries.

Hathmore now offers award-winning online, on-demand courses through our EnergySmart Institute. EnergySmart Institute is a progressive educational platform that offers courses in an online, on-demand format. The EnergySmart Institute is proud that national organizations such as the International Code Council (ICC), the Residential Energy Services Network (RESNET), and the US EPA ENERGY STAR® program recognize the educational quality offered in our courses.

One distinctive attribute about Hathmore is that we began as and still are a woman-owned company in industries primarily dominated by men.

Interested in Joining Us?

Hathmore Technologies, LLC is seeking an administrative assistant. The position description is listed below. If you meet the qualifications and are interested in this position, please fill out the application located at the bottom of this page.

Administrative Assistant Main Responsibilities:

Provide support to senior managers and staff. Organize company information and develop automated processes. Schedule appointments for personnel and contracted workers and communicate requirements. Manage a variety of administrative, e-mail, and clerical tasks and provide support for daily office needs. Perform light bookkeeping and report preparation. Maintain customer records on the company website.

Benefits:

• Hourly Wage: $16 – $21 per hour, commensurate with qualifications
• Flexible work schedule
• Flexible work location, remote workers are encouraged to apply
• Ability to work from home
• Paid time off including holidays, vacation, and sick leave

Job Details:

As our Administrative Assistant, your primary responsibilities will include:

• Providing comprehensive administrative support to our training and support team, including managing calendars, scheduling meetings, and organizing training sessions.
• Coordinating training and exams, including tracking the requirements students must meet in their training path.
• Developing, implementing, and maintaining efficient office systems and procedures to support the team.
• Assisting in the preparation of documents and reports required per various contracts.
• Serving as a key point of contact for internal and external stakeholders, demonstrating excellent communication skills to facilitate effective and efficient interactions.
• Managing educational project administration, including tracking project progress, maintaining project files, and coordinating project-related correspondence.
• Participating in project meetings, taking minutes, and ensuring follow-up on action items.
• Maintaining a high level of organization and attention to detail in all aspects of your work, ensuring accuracy and timeliness in all tasks.
• Provide support to senior managers and staff.
• Work with our team to document processes and assist in the development of automation.
• Schedule appointments for personnel and contracted workers and communicate requirements.
• Manage a variety of administrative, e-mail, and clerical tasks and provide support for daily office needs.

This is expected to be a part-time position but could expand into full-time employment.

Qualifications:

The Ideal Candidate will have:

• Previous experience in a position requiring attention to detail, ability to multitask, organizational and problem solving skills. Academic experience will be considered, even if the candidate does not have a directly relevant degree.
• Proficiency in Microsoft Office Suite, particularly MS Office Word and Excel and/or Google Docs.
• Self starter and motivated to learn and grow
• Exceptional organizational skills, with a proven ability to manage multiple tasks, set priorities, and meet deadlines in a fast-paced environment.
• Excellent time management skills and the ability to prioritize important tasks.
• Excellent communication skills, with the ability to effectively interact with all levels of an organization.
• A detail-oriented mindset, with a keen eye for accuracy in all tasks.
• Strong problem-solving skills, with a proactive approach to identifying and resolving issues.
• A high level of discretion and confidentiality, with the ability to handle sensitive information with integrity.

If you are a driven professional with a passion for supporting a dynamic team in the energy education industry, we would love to hear from you. Apply today and take the next step in your career with us!